Quickbook Advance Training Course

Introduction

The QuickBooks Advanced Training Course is designed for professionals and experienced users who want to deepen their knowledge and maximize the power of QuickBooks for complex financial management and reporting. This course builds on foundational QuickBooks skills and focuses on advanced features, automation tools, customizations, and strategic insights essential for managing larger volumes of data, multiple accounts, or more sophisticated business operations.

Participants will explore advanced topics such as class and location tracking, job costing, budgeting and forecasting, multi-currency transactions, inventory assemblies, and payroll management. The course also delves into integrating QuickBooks with other systems, setting up customized financial reports, and applying automation to streamline routine accounting processes. Real-life case studies and simulations are used to ensure learners gain both theoretical understanding and practical experience.

In today's fast-paced business environment, the ability to generate timely insights, ensure financial compliance, and manage growth efficiently requires more than basic bookkeeping. This course equips finance professionals, business owners, and senior accountants with the tools and confidence to optimize QuickBooks for greater accuracy, control, and strategic value.

By the end of the training, participants will be able to fully leverage QuickBooks for decision-making, financial analysis, and process improvement making them valuable assets in any finance or operations team. This course is ideal for users managing more complex business structures, multiple departments, or high-volume financial activit                                         

Duration

10 days

Who should Attend?

This course is ideal for:

·       Accountants and Bookkeepers who already use QuickBooks and want to master advanced features such as reporting, reconciliation, and automation.

·       Finance Officers, Controllers, and Auditors responsible for preparing detailed financial reports, managing compliance, and overseeing internal controls.

·       Small and Medium Business Owners/Managers managing growing businesses with multiple products, locations, or departments.

·       Payroll and HR Officers who use QuickBooks to manage employee compensation, deductions, and tax filings.

·       Operations and Administrative Managers who oversee budget tracking, vendor management, and cost control.

·       QuickBooks Users transitioning from basic to advanced functions, including inventory management, job costing, and multi-currency operations.

·       Consultants and Freelancers who support clients with advanced accounting or financial setup in QuickBooks.

Course Objectives

By the end of this course the learners should be able to:

·       Utilize advanced features of QuickBooks to manage complex financial operations, including multi-user environments, department-level tracking, and multi-currency transactions.

·       Customize and automate accounting workflows, such as recurring transactions, batch invoicing, and rule-based categorization of expenses.

·       Implement advanced reporting techniques, including custom financial statements, budget-to-actual comparisons, job costing reports, and class/location tracking.

·       Manage and analyze inventory at a deeper level, including assemblies, stock adjustments, reorder alerts, inventory valuation, and cost tracking methods (FIFO, Average Cost).

·       Handle payroll setup and processing, including employee benefits, deductions, tax filings, payroll reports, and integration with external systems.

·       Set up and monitor budgets and forecasts, comparing them against actual performance to support financial planning and control.

·       Perform advanced bank reconciliations and troubleshooting, including handling discrepancies, duplicate entries, and reconciliation errors.

·       Track project and job profitability using features such as job costing, time tracking, and assigning expenses to specific clients or projects.

·       Integrate QuickBooks with third-party applications (e.g., CRMs, POS systems, inventory tools) to improve efficiency and data accuracy.

·       Enhance internal controls and user management, including role-based access, audit trail review, and secure backup practices.

·       Maintain financial compliance and audit readiness, through accurate transaction records, supporting documentation, and system integrity checks.

·       Apply real-world skills through practical simulations and case studies, enabling participants to confidently manage advanced accounting scenarios in their organizations.

Course Outline

Module 1: Advanced QuickBooks Setup and Configuration

• Introduction to QuickBooks (Desktop & Online) for advanced use
• Setting up multiple companies and business units
• Creating and modifying Charts of Accounts (GL)
• Setting up classes, locations, and departments for segmented tracking
• Activating features: payroll, multi-currency, budgets, and projects
• Backups, file maintenance, and data protection

Module 2: Customer Management and Accounts Receivable

• Setting up and managing customer databases
• Managing customer terms, credit limits, and payment history
• Advanced debtor tracking and aging reports
• Creating and managing:
• Sales quotations
• Sales orders
• Proposals
• Invoices and receipts
• Managing customer deposits, overpayments, and refunds
• Automating invoicing and payment reminders

Module 3: Supplier Management and Accounts Payable

• Creating and managing vendor/supplier databases
• Recording purchase orders, purchase invoices, and deliveries
• Managing supplier credits, returns, and payment scheduling
• Creditors management and AP aging reports
• Multi-location and multi-vendor procurement tracking
• Digital bill capture and document attachment tools

Module 4: Inventory and Item Management (Advanced)

• Creating advanced inventory categories and sub-items
• FIFO, LIFO, Average Costing: valuation and tracking
• Setting up item types: inventory, non-inventory, service, bundles
• Unit of Measurement setup, reorder levels, lead time tracking
• Managing inventory assemblies and bill of materials (BOM)
• Inventory profitability and valuation reports
• Inventory cycle counts and stock adjustments

Module 5: Sales and Revenue Management

• Managing full sales workflows: estimates → sales orders → invoicing
• Handling progressive billing and milestone payments
• Customer pricing levels and discounts
• Tracking sales per item, category, rep, or region
• Custom sales reporting: daily, monthly, by product/client
• Sales tax/VAT integration and automation

Module 6: Purchases and Expense Management

• Managing recurring expenses and scheduled payments
• Capturing receipts and expense automation
• Allocating expenses to jobs, classes, or departments
• Tracking vendor expenses by category
• Purchase order management and approval workflows

Module 7: Cash and Bank Management

• Recording and managing cash sales, petty cash, floats, and lodgments
• Managing bank accounts, cheque payments, and deposits
• Recording inter-bank transfers and bank charges (e.g., COT)
• Linking and reconciling bank feeds (QuickBooks Online)
• Handling bounced cheques and payment reversals
• Automated bank rule creation for transaction categorization

Module 8: Payroll Management

• Setting up employees and payroll categories
• Payroll processing for various staff levels (directors, staff, casuals)
• Allowances, deductions, loans, PAYE, pensions
• Payroll liabilities and statutory compliance (local tax laws)
• Payroll journal postings and salary reporting
• Generating payslips and year-end summaries

Module 9: Tax Management and Compliance

• VAT setup and tracking (standard, exempt, zero-rated)
• Withholding tax processing and reporting
• Company income tax estimation and provisions
• Tax remittance schedules and reconciliation
• Tax audit readiness and documentation

Module 10: Capital, Loans, and Equity Tracking

• Recording and managing shareholder capital contributions
• Directors’ current accounts, drawings, and reserves
• Managing long-term and short-term loans
• Interest calculation, repayment schedules, and loan amortization
• Equity tracking and adjustments

Module 11: Asset and Liability Management

• Fixed asset setup, classification, and tagging
• Recording acquisitions, disposals, and depreciation
• Managing current assets: prepaid expenses, receivables, inventory
• Liability tracking: loans, credit lines, leases, tax liabilities
• Generating asset registers and depreciation schedules

Module 12: Job Costing and Project Accounting

• Setting up jobs/projects in QuickBooks
• Allocating materials, labor, and overhead to jobs
• Tracking project expenses and income
• Evaluating job profitability and cost variances
• Integration with time tracking for project billing

Module 13: Budgeting, Forecasting, and Scenario Planning

• Creating and managing company-wide budgets
• Forecasting sales, expenses, and cash flows
• Comparing actual vs. budgeted results
• Variance analysis and corrective actions
• Exporting budgets and forecasts to Excel

Module 14: Custom Reporting and Dashboard Analytics

• Generating and customizing reports:
• Profit & Loss, Balance Sheet, Trial Balance
• Management accounts
• General Ledger, Cash Flow, AR/AP aging
• Inventory status, profitability, valuation
• Sales reports: daily, by product, customer, location
• Creating memorized and scheduled reports
• Exporting reports for analysis and presentation
• Building dashboards for financial KPIs

Module 15: Automation, Integrations, and Cloud Tools

• Automating recurring transactions and reminders
• Integrating with payment processors (e.g., PayPal, Stripe)
• Syncing with inventory and POS systems
• Using mobile apps for real-time entry and approvals
• Introduction to AI tools and smart insights in QuickBooks Online Advanced

Module 16: Compliance, Audit Trail, and Internal Controls

• Ensuring financial integrity with audit trail reviews
• Detecting and correcting posting errors
• Setting role-based access controls and workflows
• Preparing for financial and tax audits
• Financial documentation and archiving best practices

Training Approach

This course will be delivered by our skilled trainers who have vast knowledge and experience as expert professionals in the fields. The course is taught in English and through a mix of theory, practical activities, group discussion and case studies. Course manuals and additional training materials will be provided to the participants upon completion of the training.

Tailor-Made Course

This course can also be tailor-made to meet organization requirement. For further inquiries, please contact us on: Email: training@upskilldevelopment.com Tel: +254 721 331 808

Training Venue

The training will be held at our Upskill Training Centre. We also offer training for a group at requested location all over the world. The course fee covers the course tuition, training materials, two break refreshments, and buffet lunch.

Visa application, travel expenses, airport transfers, dinners, accommodation, insurance, and other personal expenses are catered by the participant

Certification

Participants will be issued with Upskill certificate upon completion of this course.

Airport Pickup and Accommodation

Airport pickup and accommodation is arranged upon request. For booking contact our Training Coordinator through Email: training@upskilldevelopment.com, +254 721 331 808

Terms of Payment

Unless otherwise agreed between the two parties payment of the course fee should be done 3 working days before commencement of the training so as to enable us to prepare better.